Terms and Conditions

R1. The owner is the proprietor of the tent hire company listed in the schedule to this Agreement (“schedule”).

R2. The hirer will hire the tent and equipment specified in the schedule from the owner upon the terms and conditions in this Agreement.

Operative Part:

1. Hire of tent and catering equipment

The hiring of the equipment will commence from the commencement date specified in the schedule and continue for the term specified in the schedule.

The hirer is entitled to use the equipment for the hire period and for any agreed extension of the period.

The hirer agrees to make necessary arrangements to have the items collected at an agreed time and date.

2. Payment for rental

The hirer agrees to pay the owner the hire fee specified in the schedule for the equipment for the hire period.

The hire fee must be paid to the owner prior to or on the commencement date of the hire period.

3. Use, operation and maintenance

The hirer agrees that the use of the equipment carries with it dangers and risks of injury and the hirer agrees to accept all dangers and risks.

The equipment shall not be used by anyone other than the hirer without the expressed permission of the owner.

3.1 The hirer agrees to maintain and store the equipment strictly in accordance with any instruction provided by the owner, with due care and diligence, only for its intended use and in accordance with any of the owner’s instructions.

3.2 The hirer shall ensure the equipment is returned to the owner in the original condition it was supplied in. In the event that these requirements are not complied with the hirer shall pay the owner the reasonable costs of compliance or replacement costs.

4. Hirer’s warranties

4.1 The hirer warrants that:

4.1.1 the equipment will be used in accordance with the conditions outlined in the schedule;

4.1.2 the particulars in the schedule are correct in every respect and are not misleading in any way including, without limitation, by omission;

4.1.3 the hirer will not, without prior written consent of the owner, modify, or permit any modification of, the equipment in any way; and

4.1.4 he hirer agrees that the equipment complies with its description, is in merchantable condition and is fit for the hirer’s purpose.

5. Indemnity

5.1 To the full extent permitted by law the hirer releases, discharges and indemnifies the owner from all claims and demands on the owner arising out of or consequent on the use or misuse of the equipment during the hire period.

6. Loss or damage to equipment

6.1 The hirer will be responsible for any loss or damage to the equipment irrespective of how the loss or damage occurred (fair wear and tear excepted) during the hire period and agrees to pay all replacements costs.

7. Liability

7.1 The hirer will assume all risks and liabilities for and in respect of the equipment and for all injuries to or deaths of persons and any damage to property howsoever arising from the hirer’s possession, use or storage of the equipment.

8. Disclaimer

8.1 To the extent permitted by law the owner disclaims all liability for and does not give any warranties to the hirer as to the condition of the equipment.

9. Title to goods

9.1 The hirer agrees not to agree, offer or purport to sell, sub-let, lend, pledge, or hire or otherwise part with or otherwise not to deal with the equipment and not to conceal or alter the goods or make any addition or alteration to, or repair of, the equipment.

10. Completion of the hire period

10.1 The hire period is completed when the equipment has been returned to the owner:
10.2 in the same condition as when it was hired on or by the date and time outlined in the schedule.

11. Actions of God

11.1 We are not responsible for any action of God(ie. Heavy winds, earthquakes, extreme wet conditions). Should the weather not be permissible to erect the tent on the agreed date and time due to these conditions, another time time for setup will need to be arranged. Should in the worse case we are unable to setup due to extreme weather conditions, hirer will receive full refund.

12. Cancellations

12.1 Should the hirer cancel less than 1 week in advance, 50% deposit will be forfeited. Should the hirer cancel on the date of the event, hirer will be liable for FULL payment. Should the hirer cancel after booking deposit has been paid a 10% handling fee will be deducted off the refunded amount.

13. Tablecloths

Table cloths need to be washed before returned or R10 per cloth will be charged per item. Candle wax, non- removable stains and cuts to the tablecloths will have to be replaced at a cost of R100 per table cloth for trestle tables and R200 for round tables.

14. Deposits

14.1 Booking deposit is to be deducted from the total amount due.
14.2 Breakage deposit is charged separately and fully refundable on day of collection.

15. Inspection of goods hired

All goods received must be checked before they are signed for and no claim will be recognised thereafter.